As a writer, it is important not only to think about what you say, but how it is said by you. To communicate effectively, it is not enough to have well organized ideas expressed in complete and coherent sentences and paragraphs. You have to also think about the style, tone and clarity of his/her writing, and adapt these elements to the reading audience. Again, analyzing an individual’s audience and purpose is key to writing effectiveness. So that you can pick the most reliable language, the writer must look at the objective of the document, the context by which it is being written, and that will be reading it.
Concrete language includes descriptions which create tangible images with details your reader can visualize. Abstract language is vague and obscure, and will not bring to mind specific images that are visual. Look at the two sets of statements below. The statement at the top is abstract, nevertheless the statements become increasingly specific and concrete toward the base.
He is a bad roommate
He is lazy and discourteous
He is untidy and unclean
He doesn’t tidy up his own messes
He leaves his dirty dishes regarding the kitchen counter
Your relationship with John is unacceptable
that you do not go along well with John
You and John have a lot of arguments
You and John insult each other too much
You and John call each other derogatory names
Notice simply how much more effective the statements become while the language becomes more specific and concrete. The statements towards the top, which are far more abstract, may be interpreted in many possible ways, and then leave many questions answered. The statements at the bottom, which are more concrete, are less open to interpretations that are multiple.
A hallmark of effective writers is the capability to express the required message in as few words as possible. Good writers, simply put, use language which is to-the-point and straightforward. Look at the following examples.
(1) it really is widely discussed by employees that many of those will likely to be obligated to change jobs and take on responsibilities that are new the merger takes place involving the two companies.
(2) Before making a decision about whether or not the person on trial is guilty or innocent in this situation, the people in the jury should really be certain to carefully think about, ponder and think on most of the important and testimony that is relevant the situation.
Notice how long-winded these sentences are, and exactly how easily they are often shortened and simplified. A significant part of revising and editing involves re-phrasing sentences to get rid of excessive wordiness. One way to reduce wordiness is always to eliminate redundant words or phrases. Consider example one above. The phrases “to alter jobs” and “take on new responsibilities” are redundant, and could be combined into one phrase that is short be expressed more concisely.
Consider example two above. The phrase “. must be sure to carefully think of, ponder and think on. ” contains three ways of saying the same task. This sentence could possibly be improved by using only 1 for the phrases that are key “. to reflect on. “
A second method to reduce wordiness would be to eliminate “filler” words which serve no purpose in the sentence. Consider example one above. Replace the phrase “. when the merger takes place involving the two companies” with “. when the two companies merge.” Consider example two above. Notice the wordiness that is excessive the next phrase: “Before making a decision about whether or not the person on trial is guilty or innocent in cases like this . ” This sentence could simply read: “Before determining the defendant’s guilt or innocence. “
Familiar language is that which the readers easily recognize and understand simply because they use it on a regular basis. The most important functions of language is to build “homophily” or a sense of commonality with a person’s readers. Language which is foreign and unfamiliar towards the reader has a tendency to emphasize the differences between writer and reader, and helps make the message difficult to understand. Making use of language this is certainly familiar towards the reader, the message probably will do have more impact.
Consider the following examples.
An assignment given to a course of business students by their philosophy professor:
“The presently assigned paper necessitates buy essays an eloquently articulated analysis associated with Existentialist perspective as it pertains to living that is contemporary. You really need to adumbrate the points which represent the sine qua non of your analysis.”
A letter sent to school that is high warning them regarding the risks of an unhealthy diet:
“Individuals who maintain a meal plan of high fat content are exposed to an increased danger of developing atherosclerosis, which is a buildup of fat deposits in the inner walls regarding the arteries. This problem can reduce or cut from the flow of blood within the arteries serving the most important organs of this body. This will probably result in poor health.”
In both examples above, the language that is used is unfamiliar to the readers. As a result, the message loses its impact.
The use of appropriate language is a matter that is tricky the meaning of words is relative and situational. Quite simply, words can be interpreted in numerous ways by differing people in numerous situations. With this good reason, it is important to choose language that will be as precise and clear that you can. The more precise and clear a person’s use of language becomes, the fewer the amount of possible interpretations for a message. Look at the words that are following. What numerical value would you assign to each of them? If something is “probable what percentage associated with the right time does it occur? P>
Would other people assign the same value to these words as you did? In fact, the number of values varies greatly mainly because terms are relative: they are able to mean different things to different people in numerous situations. How could one be much more precise in his/her utilization of these terms?
Think about the examples below. Notice that these terms may differ widely within the meaning to differing people. The simplest way to use such relative terms, then, is to compare them to something concrete and “known” towards the reader. An expensive car?” is best answered with a comparison: “Compared to that Honda, the Acura is expensive for example: “Is that Acura. In comparison to that Lexus, it is inexpensive.”
Look at the examples that are following. Note the confusion that is potential ambiguity during these phrases.
(1) Why the student body should continue in this state of apathy is not actually understandable.
(2) Our student body is dull and slack-minded.
(3) The practice and theory of politics are studied in the classroom but political habits on campus do not seem to benefit from such labor.
(4) he is an individual that is interesting.
(5) It is difficult to estimate the number of people affected by AIDS.
Each one of the following are actual headlines printed in newspapers. Notice their double meaning.
(1) Include your young ones when Baking Cookies
(2) Safety Experts Say School Buss Passengers must be Belted
(3) Bank Drive-in Window Blocked by Board
(4) Killer Sentenced to Die for Second Time in 10 years
(5) Eye Drops Off Shelf
In short, it is advisable to consider carefully about your selection of words and their interpretations that are potential. To communicate effectively, precise and language that is clear essential.